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Remote option temporarily available for notaries

Updated 11:40 a.m., July 6, 2020

Notaries with an electronic records endorsement can now get a remote notary endorsement. This option is available through August 1, 2020.

Who can provide this service?

You must meet all 3 requirements:

  • Be a licensed notary public.
  • Have an electronic notary endorsement.
  • Have Remote Online Notary (RON) authority.

I’m a licensed notary public. How do I get qualified?

Step 1: Choose the vendors for both electronic signature and remote online notary. Your vendors will explain how to use their software for:

  • Electronic signature notarization.
  • Remote online notarization.

Step 2: Apply for electronic notary endorsement online.

Step 3: Apply for remote notarization by emailing notaries@dol.wa.gov:

  • Put “Remote Online Notary Endorsement Application” in the subject line.
  • In the body of the email include:
    • Your name
    • Your Notary license number
    • The date you applied for the electronic notary endorsement

I’m a notary and I already have the electronic endorsement. What do I need to do?

Step 1: Choose the vendor(s) you will use for remote online notary. Your vendor will explain how to use their software for remote online notarization.

Step 2: Apply for remote notarization by emailing notaries@dol.wa.gov:

  • Put “Remote Online Notary Endorsement Application” in the subject line.
  • In the body of the email include:
    • Your name.
    • Your Notary license number.

How do I choose a vendor?

Since this change took effect immediately, we haven’t had time to vet individual companies. We are aware of the following companies offering remote notarization services:

Remote notarization authorized by the Governor

Update 5/4/2020: The Washington State Senate and House of Representatives have extended this authorization through May 31, 2020.

Original post: On March 24, 2020, Governor Inslee issued Proclamation 20-27. This changes the effective date for SB 5641 (remote notarization) from October 1, 2020, to March 27, 2020. The Remote Online Notary authority is temporary and will only be good through April 26, 2020, unless extended. DOL also filed emergency rules to clarify requirements for the notary community.

The remote notarization legislation passed in the 2019 legislative session. This follows a national trend of states authorizing this practice. This legislation and rule changes will:

  • Authorize licensed notaries who have an electronic records endorsement to obtain a remote notary endorsement to practice remote notarization.
  • Clarify requirements for communication technology used to conduct remote notarization.
  • Establish standards for identity proofing when conducting remote notarization.
  • Outline authorized remote notarial acts such as taking an acknowledgment or verification on oath/affirmation, witnessing/attesting a signature, or certifying/attesting a copy.
  • Set standards for audio-visual recordings and repositories.